Stop losing leads between WhatsApp, your inbox and a spreadsheet
We connect every channel a lead can reach you on - WhatsApp, web forms, ad platforms, email - into one CRM, so every conversation is logged, tagged and followed up automatically.
Your leads live in four places, and nobody owns any of them
A lead messages your WhatsApp Business number on Monday, fills a Facebook lead form on Wednesday, and emails a question on Friday - and there is a real chance you are treating these as three different people, because nothing links them together. Someone on your team has to remember to reply, remember what was already said, and remember to follow up again in three days. Most of the time they do not, not because they are careless, but because there is no system tracking it for them.
By the time you check, the WhatsApp thread has forty unread messages, the ad platform lead export sits unopened in Excel, and the front desk has scribbled two names on a notepad. Some leads get called twice. Others never get called at all. You cannot tell which ad, which page or which offer actually produced a paying customer, because the data needed to answer that question was never captured in one place to begin with.
From four inboxes to one pipeline
Here is what setup actually looks like, from first call to a fully running system.
Audit your current lead flow
- Map every channel leads currently arrive on
- Check if you already have a CRM or just spreadsheets
- Identify where leads are currently getting dropped
Set up or configure the CRM
- Use your existing CRM, or set up a lightweight one for you
- Build pipeline stages that match how you actually sell
- If a full CRM is overkill, start with a structured tracking sheet
Connect every source
- WhatsApp, web forms, Meta/Google lead ads and email into one inbox
- Automatic deduplication so one person isn't logged three times
- Every lead auto-tagged with the source it came from
Automate follow-up and reporting
- Reminders when a lead has gone quiet for X days
- Weekly report on leads by source and pipeline stage
- Handover, training and two weeks of adjustments
What you get
- CRM setup or configuration (HubSpot, Zoho, Bitrix24, or a structured sheet-based system if a full CRM isn't needed yet)
- WhatsApp Business API or Cloud API connection so chats log automatically
- Web form and landing page integration, no more checking a separate email inbox for submissions
- Meta and Google lead ad sync, so ad-generated leads land directly in the pipeline
- Automatic deduplication and lead-source tagging across every channel
- Custom pipeline stages built around how your business actually closes deals
- Automated follow-up reminders when a lead has been idle too long
- A weekly report showing leads by source, stage and conversion, so you know what is working
Who this is built for
Agencies running Meta and Google lead ads
- Multiple agents each handling their own WhatsApp, no shared record
- No visibility into which listing or campaign produced the buyer
Clinics and healthcare providers booking via phone and WhatsApp
- Front desk juggling calls, WhatsApp and walk-ins with no shared list
- Patients who inquired but never booked simply get forgotten
Businesses running ads across multiple platforms
- No single view of which channel or campaign drives real customers
- Support and sales conversations scattered across email and DMs
Simple, single-rate pricing
Starter
+ PKR 5,000–15,000/month to run — required
- CRM setup (HubSpot/Zoho/Bitrix24/Sheet)
- Contact management setup
- Basic sales pipeline
- Email/workspace integration
- Task automation
- Custom deal fields setup
- 1 training session
- Setup documentation
Growth
+ PKR 25,000–45,000/month to run — required
- Everything in Starter plan
- WhatsApp CRM integration
- Automated lead scoring
- Facebook/Instagram lead ads sync
- Custom pipeline stages
- Automated follow-up reminders
- 2 training sessions
- 1 month monitoring
Enterprise
+ PKR 60,000–150,000+/month to run — required
- Everything in Growth plan
- Full customization
- Quote-to-cash automation
- Invoicing integration
- Advanced real-time reporting dashboard
- Multi-user permissions
- Dedicated account manager
- 3 months monitoring
- SLA support
Why there is a monthly fee. The setup fee is one-time, but running an AI system is not: WhatsApp bills per message, AI agents consume usage on every conversation, and the platforms underneath (CRM, email, workflow tools) are monthly subscriptions. The monthly figure above covers that running cost plus monitoring and updates. Third-party charges are billed to you at cost and never marked up, and you can cancel the monthly at any time — the system runs on your own accounts. WhatsApp per-message fees are currently under Meta’s rate card — Meta updates its pricing periodically, and any change is passed through at cost, never marked up.
If you are already automating other parts of your business, bundling several sub-services into one AI Automation tier works out cheaper per service.
Common questions
Fair question, and the honest answer is it depends on your lead volume. If you are getting a handful of leads a week from one channel, a well-structured sheet with reminders might genuinely be enough, and that is what we set up in that case. The CRM becomes worth it once leads are coming from two or more channels, because the manual re-typing and the missed follow-ups start costing more in lost deals than the one-time setup fee, usually within the first month or two.
No, switching is rarely necessary. Most of the time the CRM itself is fine, the connections into it are what is missing. We configure and connect what you already have rather than migrating you to something new, unless the current tool genuinely cannot support what you need.
A single-channel setup (say, WhatsApp plus a web form) is typically live within a week. Multi-channel setups with ad platform integrations and custom pipeline stages usually take two to three weeks, including a short adjustment period once your team starts using it day to day.
That is the point of automating the data entry, not adding more of it. Leads log themselves; your team just works the pipeline that is already in front of them. We also run a short training session at handover, and the first two weeks include adjustments based on how your team actually uses it day to day.
Pairs well with these sub-services
WhatsApp Lead Qualification Bot
Qualifies inbound WhatsApp leads automatically before they ever reach your CRM.
Appointment Scheduling & Reminders
Books and confirms appointments straight into your pipeline, with automatic reminders.
Customer Support AI Agent
Handles repeat customer questions and logs every conversation against the right lead.
n8n / Make Workflow Automation
Custom workflows connecting your CRM to invoicing, inventory or any other tool you run.
Ready to stop losing leads between inboxes?
Book a free audit and we will map exactly where leads are falling through today.
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